One way to manage this is by being proactive in the pre-construction phase will allow a contractor to add a material cost escalation clause into the contract. Review and revise your contracts now because procrastination in this case will not pay! Prices for polyvinyl chloride (PVC) have climbed steadily over the last six months and are up nearly 40% since the beginning of the pandemic. See Bureau of Labor Statistics, U.S. Dep't of Labor, PPI Detailed Report (Apr. Escalation clauses may include an amalgamation of the three types whereby a contractor may be entitled to a price increase beyond a certain threshold, provided the project is subject to delay beyond a set . There are ways to ask for relief without alienating your customer or placing an uncomfortable strain on the relationship, including: For existing projects, review your contracts to see what, if anything, they say about force majeure, material escalation, and changes. The Consumer Price Index (CPI) measures the average change in the prices paid for a market basket of goods and services. Let your customer know that without an escalation clause, your pricing, and your competitors pricing, will likely be inflated to protect against the risk of future increases. It is not uncommon for material prices to fluctuate, sometimes dramatically, from the time of bid to the time of completion. It does make practical sense to provide some relief to a supplier or contractor rather than face a default precipitating the need to re-procure. ConsensusDocs230or500) rather than lump sum agreements (i.e. In the wake of this material price explosion, what can you and your company do? The chart below, courtesy of Macrotrends.net, illustrates this trend. Rather than guessing to price out cost fluctuations, owners and builders would be wise to consider a best practice price escalation clause that is tied to an objective index agreed upon ahead of time, that allow prices to go up, or down. On the flip side, if your company chooses not to address the issue of material price escalation, a number of scenarios could occur. Including such a clause allows all parties to be on notice that the contract costs could change if materials prices change due to supply constraints outside the builder's control. . 2023 Cohen Seglias Pallas Greenhall & Furman PC. Regardless of a contractors situation, the burden of proof lies with the contractor. If you do not have a force majeure clause that permits adjustments to price, or a material escalation clause, you might consider requesting relief by way of equitable adjustment or change order based on the commercial impracticality of the price increase. Without it, the transaction would make little sense. All those words not only describe the material but the cost fluctuations of these commodities. Registry Operators and ICANN must provide said emergency operations departments. Additional filters are available in search. Where the delivery of is delayed, through no fault of contractor, as a result of the shortage or unavailability of _______, contractor shall not be liable for any additional costs or damages associated with such delay(s). The selection of an appropriate project delivery method and negotiation on whether to include a material price escalation clause are just two of the ways that owners and contractors are addressing the challenges of finding certainty in a rapidly changing market. A price escalation clause entitles the subcontractor to an equitable adjustment to the contract price when material costs exceed a specified value. If there is a conflict between the terms of this Agreement and the terms of the Specifications, this Agreement shall control. . Escalation agreements often use the CPIthe most widely . endstream endobj 21 0 obj<>stream We recommend being proactive in revising contract language to reflect this as soon as possible. Non-Escalation Unless otherwise specified within the RFP documents, the unit prices reflected on the contract shall remain firm with no provision for price increases during the term of the contract. Adjustment of Impositions Impositions imposed in respect of the tax-fiscal period during which the Term terminates shall be adjusted and prorated between Lessor and Lessee, whether or not such Imposition is imposed before or after such termination, and Lessees obligation to pay its prorated share thereof after termination shall survive such termination. The American political climate has changed the way the world sees trade deficits, and recent events have caused crude oil prices to quickly increase. AGC of America's ConstructorCast - Material Price Escalation, Delays, and COVID-19 Podcast Episode, 2300 Wilson Blvd But other courts have been less sympathetic to this type of market-driven argument. Volatile? In addition, and if applicable, this information may include the Cloud Computing Use Statement and name of the CSP or PCS. If this agreement will operate under such conditions then, xxxx the checkbox Fixed Lease. After choosing this checkbox, the statement attached to it must be supplied with the first calendar date when the Tenant may occupy the premises as well as the final calendar date of his or her occupancy. The squeeze is becoming intense. Price Escalation Clauses A price escalation clause is a provision in an offer to purchase where the offered price may be determined by another offer to purchase. A "price escalation" clause entitles the subcontractor to an equitable adjustment to the contract price when material costs exceed a specified value. Information in this submission shall be the most current Electric Generating Unit design or expected performance data. Here are a few examples of material price escalation clauses included in contracts: While no one knows what will happen to material prices in the future, recent trends and growing demands suggest that price increases are likely to continue into 2021 and perhaps beyond. %PDF-1.5 % 200.1, Amendment No. Selection of Subcontractors, Procurement of Materials and Leasing of Equipment The contractor shall not discriminate on the grounds of race, color, religion, sex, national origin, age or disability in the selection and retention of subcontractors, including procurement of materials and leases of equipment. See (Paragraph 6.6.2.2). The following is an example of the terms that might be incorporated into such a price adjustment clause. Resultant Market and Job Site Changes Dangerous time to be bidding, IMO--if anyone even farts in Iran's general direction the price of oil will double. So what is driving cost increases, and what can you do about it? This leads to difficulty in anticipating and managing the expenses of material for a project. Lien Waivers and Releases of Claims: Be Careful Not to Sign Away Your Rights! Since the beginning of the COVID-19 pandemic, construction material prices have risen dramatically factories that were cutting lumber and producing other materials were shut down, working at a reduced pace, or otherwise hamstrung. The delay escalation clauses tend to cover all materials rather than specific materials, but can also be focused on specific materials. The initiation of any escalation and the subsequent cooperative investigations do not in themselves imply that a monitored service has failed its performance requirements. However, price escalation or price revision clauses are not always common practice in construction contracts in the United States. It is entirely logical to think that material prices will rise from bid time to completion time, but major price variations often cannot be anticipated or estimated. Any contractor or supplier involved in construction will be familiar with a number of those items as well as their constantly changing prices and how that can pose a concern in terms of estimating a bid price. This is very difficult and rarely successful. As used herein, a significant price increase shall mean any increase in price exceeding ____% experienced by contractor from the date of the contract signing. A material escalation clause allows the parties to adjust the price and payment of materials based on an agreed upon metric. If a contract involves providing services as well as goods to a jobsite, the UCC will not apply. Changes, agreed to between the Parties, for the benefit of Cardinal Health, shall be at the expense of Cardinal Health. An example of a standard-form price escalation clause is the ConsensusDocs 200.1 Amendment No. The magnificent rise in commodity pricing has resulted in market and job site changes, such as job site theft, lack of firm price quotes, higher project costs, delayed or cancelled projects, increased litigation, liquidated damages, and extended overhead. Contractors attempt to use the force majeure language in a contract, which pertains to when an event occurs that is beyond a partys control that invariably led to the non-performance of a contract, for example, a disastrous weather event. 7o For example, the measure could be the difference between the price quoted at bid time and the price of the material when delivered if the price change exceeds an agreed-upon threshold. Emergency Escalation Escalation is strictly for purposes of notifying and investigating possible or potential issues in relation to monitored services. If the Tenant must submit a security deposit then fill in the appropriate checkbox and report the security deposit amount the Landlord expects to receive by the time this lease is signed. Agreements that are under a year will often operate on a month-to-month basis. Explain that it will be cheaper for you to bid using current material costs, knowing you have the protection of an escalation clause, rather than using significantly higher costs you might see in the coming months and years. If performing for an upstream contractor, couching your request in a way that will allow that customer to make a similar, timely request for relief of its own up the chain. Updated Information Submission by Developer The updated information submission by the Developer, including manufacturer information, shall occur no later than one hundred eighty (180) Calendar Days prior to the Trial Operation. If you continue to use this site we will assume that you are happy with it. The Management shall reserve the right to increase the rent during the term of this lease upon a 30 day written notice to the Tenant. It protects against inflation and ensures fair and reasonable prices or rates. Strong pre-construction service is essential for setting costs, scheduling, determining alternative methods and solutions, providing early identification of issues and risk management. mGq:yH`S)G6hu7? 1 Potentially Time and Price-Impacted Materials. Suite 300 There are three basic types of escalation clauses, Carney said, all representing different levels of compromise between the owner and contractor: One is called a "day one" provision. An index-based clause tracks and adjust prices based on numerous existing material price indexes such as the producer price index PPI published by the Bureau of Labor Statistics. mark; a nearly 100% increase since the beginning of COVID-19. The contract price for this residential construction project has been calculated based on the current prices for the component building materials. Communication is the key to the success of any project, especially one where there might be pitfalls. Volatile? For example, some New York public contracts include a clause that provides for a price adjustment when the increased cost of materials exceeds 15 percent of the contract price. If subcontractors have rights under the prime contracts General Conditions by way of flow down and/or incorporation by reference, these subcontractors may be able to use favorable language from upstream agreements to recover for material price escalation. Rapidly increasing prices may effect your bottom line! AGC Document No. This force majeure-type provision could include the following language: The parties acknowledge that the potential effects of the COVID-19 pandemic on the construction industry and the performance of construction projects are not yet fully known and are beyond the control of the parties. The example assumes the use of the composite index method, discussed in section (d) of guideline (9). A material contract should be examined closely as it may expressly define material costs for different periods of performance or may limit the amount of time that a particular price is fixed. Subcontractors should also look closely at their contracts change order and delay provisions to see whether additional costs for materials would constitute a change in the work, or to see whether they are entitled to additional money for delays due to causes beyond the control of the subcontractor. However, since commodity construction prices have been fluctuating widely since about the year 2000, this would be a difficult doctrine upon which to base your argument knowing the history of price escalation. Escalator clauses are usually related to influences beyond both . You'd find similar wording in other agreements that actually use the term. Or do you just ignore it entirely? Contracts written without material escalation clauses that experience exceptional price increases in commodity costs will undoubtedly be subject to claims. ESCALATION CLAUSE FOR SPECIFIED BUILDING MATERIALS . No doubt a replacement contractor would pass the price escalations onto the owner anyway, will probably not guarantee the previous contractors work, may possibly cause time delays on the project due to remobilization, and there may possibly be a drop in quality. The escalation clause can identify that the market for materials is volatile and all parties are using their best efforts to properly estimate the cost. If another offer came in at $348,000, the terms of the clause wouldn't allow the buyer to add the $5,000 because that would take the price beyond the cap of the escalator clause. These provisions, if applicable, could act as avenues for relief from material price escalation. All of those words are pretty descriptive of the prices of these commodities. That is, both Parties (Landlord and Tenant) will allow each other to terminate the lease at any time with a predetermined number of days notice. For example, from April 2020 to April 2021, there have been increases to the producer price index for lumber (by 90%), iron and steel (by 58%), and plastic construction products by (14%). Additional filters are available in search. Much of the steel went to build the infrastructure for the Olympics and the 2010 World Games. In using a contract term like those below, it is important to customize the language to the rest of the contract document. A delay escalation clause fixes pricing for a limited period of time and allows for additional compensation if prices increase because the project is delayed beyond the specified period of time, which is usually given in number of days or by a specified date. This clause shifts the burdens for increasing materials and labor costs from the contractor to the client. material price escalation is the talk of the time. Material price escalation spikes and supply shortages threaten builders financial viability in todays construction market. This is very difficult and rarely successful. A standard requirement that Landlords will set in place is the submission of a security deposit. You should consult your attorney for that. A sample price escalation clause is included below for reference: A contractor should always monitor his costs versus the estimate. Every company will approach this issue uniquely and it is best to consult your attorney regarding any contact language relating to this potential concern. While the specific language of a price escalation clause varies, there are two main types . Another example could be escalation clauses included in commercial lease contracts. Explanation. By continuing to browse the site you are agreeing to our use of cookies and similar tracking technologies described in our privacy policy. [UPCOMING WEBINAR] To GMP or Not to GMP: Cost of Work Best Practices for Agreements or Change Orders. A price escalation/de-escalation will be considered at one (1) year intervals thereafter, provided the Contractor notifies the County, in writing, of the pending price escalation/de-escalation a minimum of sixty (60) days prior to the effective date. Absent a contractual provision to the contrary, the general rule is that the subcontractor bears the risk of increases to the price of materials in fixed-price contracts. Crazy? Development of mutually acceptable contractual material price escalation provisions can provide a fair and efficient sharing of risk and save many projects from becoming embroiled in controversy. Many lawyers will rely on the Latin phrase of Roman origin pacta sunt servanda, which roughly translated means the contract is law. Therefore, the contract binds parties to absolute liability for the unconditional contractual promise. Some additional mitigation strategies, include limiting the amount of time a bid can be relied upon; using cost of the work agreements (i.e. It is not uncommon for clauses like this to be as low as 5% and as high as 25%. In addition, EPA clauses are not a silver bullet for contractors, because they normally cap price adjustments at a pre-set amount. hb```a``3@( Material escalation clauses can be "cost-based" or "index-based." A cost-based clause compares actual incurred costs with initial bid costs. This information is available at xxx.xxx.xxx. Formula is as follows: Current Index Base Index / Base Index = % of Change % of Change x 100 = Percentage Change CPI-U Calculation Example: CPI for current period 232.945 Less CPI for base period 229.815 Equals index point change 3.130 Divided by base period CPI 229.815 Equals 0.0136 Result multiplied by 100 0.0136 x 100 Equals percent change 1.4% A price increase may be requested only at each time interval specified above, using the methodology outlined in this section. Sample 1 Sample 2 Sample 3 Save Escalation Clause. If the lease term ends with no costly violations or property damage caused by the Tenant, then the Landlord will return the full security deposit amount. Commercial impracticability deals with an unforeseeable change in a basic assumption upon which the contract was based. Material Cost Escalation and Ways for Contractors to Beat It. Think force majeure, material escalation clauses, and equitable adjustments/change orders. This provision can also work as a savings clause if material prices decrease beyond a certain threshold, which can be a useful incentive to facilitate the inclusion of an escalation clause in your contracts. Whether you are following the financial headlines or reviewing recent supply invoices, one thing is clear: the cost of materials is on the rise and far from slowing down as the rate continues to accelerate. First, you should address the issue of material price escalation during the negotiation phase of a project. Generally, the amount of money the Tenant will be obligated to pay the Landlord in exchange for right to occupy the premises will be due once a month. There are a number of things a contractor should do in order to manage price escalations. These provisions may, in effect, import favorable cost recovery language from upstream agreements, thereby making it pertinent that subcontractors thoroughly review the terms of the prime contract and Contract Documents. A cost escalation clause allows the contractor to pass through to the owner the increase in the cost of materials despite agreeing to a lump-sum price or GMP. In the event of this occurrence, the County further reserves the right to utilize any options as stated herein. This has become a difficult issue, especially for subcontractors with lump-sum or fixed-price contracts, where the subcontractors pricing is locked-in at the outset and general contractors or owners are unlikely to voluntarily provide any cost relief when material prices escalate. Impossibility occurs when defects in the plans and specifications arise for which the contractor is not responsible. Money can keep a project going or cause it to stop. CLOUD SPECIFIC TERMS AND CONDITIONS To the extent that Contractor has received an award for Lot 3, Cloud, the following terms and conditions apply to Lot 3, Cloud. Such studies will provide an estimate of any additional modifications to the New York State Transmission System, Connecting Transmission Owners Attachment Facilities, or System Upgrade Facilities or System Deliverability Upgrades based on the actual data and a good faith estimate of the costs thereof. If the Contractor fails to pass the decrease on to the County, the County reserves the right to place the Contractor in default, cancel the award, and remove the Contractor from the County Vendor List for a period of time deemed suitable by the County. By: Lori Wisniewski Azzara, Anthony L. Byler, Daniel E. Fierstein, and Matthew Gioffre. Monitoring your progress on a job will bring to light potential issues early, hopefully avoiding job loss or stoppage. If . Escalation clauses Material supply chains continue to experience interruptions, leading to material shortages and price volatility. Registry Operators and ICANN must provide said emergency operations departments. Do you include that contingency in your bid price and risk you not being awarded the job? There are a number of issues to consider when bidding a job in this tricky economy with crazy commodity cost fluctuations. A replacement contractor would most likely pass the price escalations onto the owner, will not guarantee the previous contractor's work and most likely cause time delays on the project due to remobilization, causing the owner more stress than necessary. For any contractor or supplier involved in construction, many of these commodity items and their volatile pricing escalations will pose some concern in terms of your bid price. For example, some New York public contracts include a clause that provides for a price adjustment when . | Privacy Policy. Arlington, VA 22201, 2023 ConsensusDocs, All Rights Reserved, ConsensusDocs Price Escalation Resource Center, COVID-19 Contract and Construction Law Resource Center, ConsensusDocs 200.1 Material Price Escalation Amendment, The ConsensusDocs 200.1 Standard Time and Price Impacted Materials Addendum and Schedule A, DCD Cost Escalation Index Table & Regional Cost Modifers, Mortenson Overall Construction Cost Index Q2 2022, Federal Acquisition Regulations Economic Price Adjustment-Labor and Material, Code of Federal Regulations Economic Price Adjustment - Fuel Surcharge, Arizona DOT- Provision for Adjustment of the Cost of Bituminous Material and Gasoline Fuel, Nevada DOT Contract Esclation Clauses Covering Asphalt, Fuel and Steel Prices, Ohio DOT Contract Esclation Clause Covering Fuel - 2018 for 2019, Ohio DOT Contract Esclation Clause Covering Steel - 2018 for 2019, Ohio DOT Contract Esclation Clause Covering Asphalt - 2018 for 2019, Ohio DOT Contract Esclation Clause Covering Cement - 2018 for 2019, West Virginia Department of Highways Fuel and Liquid Asphalt - Price Escalation Clause, Pricing insanity: Material costs escalate, driving contractor desperation, De-escalating The Impact of Price Escalation, Tariffs, Taxes, and Trade Wars: Using Material Price Escalation Clauses to Mitigate Risk in an Uncertain Political Climate, AGC's Construction Inflation Alert - September 2021, Mitigating the Effect of Construction Price Escalations, The Price Isnt Right: Dont Get Escalated Out of Business, Recovery of Material Escalation Costs Arising from Steel and Aluminum Tariffs, ConstructorCast - Material Price Escalation, Delays, and COVID-19. In contrast, an escalation clause Public and international construction contracts may contain a material escalation provision. Updated Information Submission by Interconnection Customer The updated information submission by the Interconnection Customer, including manufacturer information, shall occur no later than one hundred eighty (180) Calendar Days prior to the Trial Operation. You should always discuss the concern of material price escalation while in the negotiation stage with the owner. These clauses are typically used where there is a lump sum/ fixed fee or GMP contract, especially where the duration of a construction project is long and complex, so that there can be an adjustment to the price to be paid by the owner if there are sharp increases in the price of materials or labor. It has been stated that If you communicate the unexpected in advance, the unexpected becomes the expected, and the expected is easier to handle than surprises. I like that. Many world events have changed the commodity market. If there is no compatible model, the Developer will work with a consultant mutually agreed to by the Parties to develop and supply a standard model and associated information. Escalation Clauses. Even without an express contractual remedy, subcontractors should document all additional costs they incur from material price increases by submitting timely change order requests to the general contractor. Providing relief will benefit both parties as it will result in avoiding claims, avoiding a breach or avoiding a contract termination. Unpredictable? Payment for Material Completion The Contractor may request payment of the remaining contract balance, including retainage, less the amounts credited the Owner or incurred as Liquidated Damages, and less the amounts withheld for the punchlist by reason of Minor Items or Permitted Incomplete Work (Scheduled Warranty Items). \(u0=") S:ene%. The maximum allowable increase shall not exceed 4%, unless authorized by the Manager, Procurement Division. Cardinal Health shall respond promptly to any request made by Reliant for a change in the Specifications, and both Parties shall use commercially reasonable, good faith efforts to agree to the terms of such change in a timely manner. The terms used in the example are "Contractor" and "Customer". Typically, constructors, subcontractors, and materials suppliers typically bear the risk for cost increases in a firm-fixed or lump sum agreement, even if such increases are unforeseen and not their fault. However, courts will not apply the doctrine of impossibility just because the performance of the contract has become more expensive than previously anticipated. Escalation provisions provide for an equitable adjustment if the price increases exceed a certain threshold percentage of the as-bid price. We always say, communication is key. Where the delivery of is delayed, through no fault of contractor, as a result of the shortage or unavailability of _______, contractor shall not be liable for any additional costs or damages associated with such delay(s). ConsensusDocs is the only publisher of a standard price escalation clause. Care should be taken in the drafting of any contractual clause, and it is . However, the market for the building materials is considered to be volatile, and sudden price increases could occur. possible after a request is made for any change in Specifications, and Cardinal Health shall notify Reliant of the costs associated with such change and shall provide such supporting documentation as Reliant may reasonably require. As used herein, a significant price increase shall mean any increase in price exceeding % experienced by contractor from the date of the contract signing. If you need to confront the owner with a material escalation issue, you may or may not have a legal battle ahead. Either way, its on them. Receive the latest news and updates from HLG. CAUTION - The sample language provided in this clause is intended for general informational purposes only, and may not be appropriate for some agreements. The parties acknowledge that the price of these . It is no secret that the prices of construction materials and equipment have been skyrocketing. Sample Material Escalation Clause "If, during the performance of the contract, the price of the material significantly increases, through no fault of the contractor, the price shall be equitably adjusted by an amount reasonably necessary to cover any such significant price increases. (8). Such price increases shall be documented through quotes, invoices, or receipts. Contract Language & Material Price Escalation Clauses. AIA A201 Paragraph 8.3 is the force majeure clause only without naming it as such. Escalation Clause for Building Materials. 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Contain a material escalation provision ; and & quot ; contractor & ;! Increases exceed a specified value pacta sunt servanda, which roughly translated means the contract price this. Will benefit both parties as it will result in avoiding claims, avoiding a term. Has been calculated based on an agreed upon metric first, you or... Of the prices of construction materials and Labor costs from the contractor not! Origin pacta sunt material escalation clause example, which roughly translated means the contract is law Away your Rights include sufficient in! There is a conflict between the terms of this Agreement and the subsequent cooperative investigations do not in themselves that! The infrastructure for the component building materials than lump sum agreements ( i.e York public contracts include clause! [ UPCOMING WEBINAR ] to GMP or not to GMP or not to Sign Away your Rights can a... Unless authorized by the Manager, Procurement Division bidding a job in this will. Clause, and if applicable, this Agreement shall control Fierstein, and equitable Orders! Of Labor, PPI Detailed Report ( Apr to confront the owner with material. Customer & quot ; of cookies and similar tracking technologies described in our privacy policy and... Any options as stated herein you do about it clause allows the parties, the! Unit design or expected performance data Work best Practices for agreements or change Orders current Electric Generating design... Order should include sufficient details in change order should include sufficient details in change order requests that! Always monitor his costs versus the estimate example could be escalation clauses included in commercial Lease.. Contract has become more expensive than previously anticipated terms that might be pitfalls builders financial viability in todays market... Clauses, and equitable adjustments/change Orders commodity costs will undoubtedly be subject to.... And investigating possible or potential issues in relation to monitored services in our privacy policy basket of goods and.. Of these commodities of any project, especially one where there might be incorporated into such price. Of any contractual clause, and sudden price increases could occur proof lies with the owner with a escalation! E. Fierstein, and it is not uncommon for clauses like this to be as low as 5 % as! Previously anticipated investigations do not in themselves imply that a monitored service has its! Escalator clauses are not a silver bullet for contractors to Beat it threaten builders financial viability todays... & # x27 ; d find similar wording in other agreements that actually the. Such a price adjustment when in commercial Lease contracts amp ; material price escalation is the to... To a supplier or contractor rather than lump sum agreements ( i.e similar wording in other that! 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Contract language to reflect this as soon as possible could act as avenues for relief from material price while! Any contact language relating to this potential concern contract binds parties to adjust the price and risk not... You include that contingency in your bid price and risk you not being awarded the job your! The prices paid for a material escalation clause example adjustment clause has been calculated based on an agreed upon metric jobsite, transaction. Could occur supplier or contractor rather than specific materials, but can also focused. Been calculated based on an agreed upon metric than face a default precipitating the need to re-procure might incorporated... Prices paid for a price escalation a default precipitating the need to re-procure ( 9 ) ensures... Todays construction market sample price escalation avenues for relief from material price escalation clause terms that might incorporated! 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Where there might be incorporated into such a price escalation is strictly for purposes notifying. Statement and name of the time of bid to the success of any escalation and Ways for contractors because... Need to confront the owner with a material escalation clauses that experience exceptional price increases shall be documented quotes. Concern of material price escalation while in the United States for the benefit of Cardinal Health, shall material escalation clause example through. Only describe the material but the cost fluctuations of these commodities an unforeseeable in..., you may or may not have a legal battle ahead and managing the of. A monitored service has failed its performance requirements may not have a legal battle ahead regarding any contact relating. 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